Every car, every kilometre, every riyal, from contract to cash.
BizMagnet Rent A Car runs the counter, the fleet and the finance desk of a rental company on one cloud system. That covers contracts and returns, extra-KM charges, traffic fines, istimara and insurance renewals, workshop visits and ZATCA-compliant invoices.
- Daily, weekly & monthly rentals
- Corporate leasing contracts
- ZATCA Phase 2 invoices
One Flow, From the Counter to the Ledger
Follow a rental from the moment a customer walks in to the moment the payment is posted. Each step picks up the data from the step before.
Know who is driving before the keys leave the counter
Customer and driver profiles hold the identity documents a Saudi rental desk needs, with validity dates the system keeps an eye on.
- Iqama, passport, visa & licence numbers with issue and expiry dates
- Blacklist flag and credit limit on every customer
- VAT number and Arabic/English addresses for B2B ZATCA invoices
- Turn a customer into a driver in one click, and keep their uploaded documents on file
Rates, KM allowances and extras agreed up front
Pick an available car from the parked list, choose a rent type, and the contract fills in the rates you configured, so every counter quotes the same terms.
- Your own rent types with days, approved KM and VAT %
- Extra-KM rate, extra-hour rate and grace hours on every contract
- Additional driver charge, on-spot insurance, discount and advance
- Extend the contract, add a driver, and record the Tamm authorisation and its expiry
Overdue returns and traffic fines don't slip through
The dashboard shows today's expected returns and overdue contracts. Charges that come in after the car has left, such as a traffic fine, are posted against the contract that caused them.
- Expected returns today and overdue contracts on the dashboard
- Record traffic violations with violation number and fine date
- Charge contracts in bulk using your own cost elements
The settlement works itself out at check-in
Enter the return KM and time. The system works out the extra kilometres and hours from the contract terms, adds damages and fines, and shows the net amount to collect or refund.
- KM in / out, extra KM and extra or free hours
- Damage deductible, traffic violations and other expenses
- Set the car's status on return, or move a contested contract into dispute
Every invoice checked before it reaches the customer, and ZATCA
Rental invoices start as drafts generated from contracts. A supervisor reviews and approves them one by one or in bulk, and only then is the final, ZATCA-compliant invoice issued.
- Generate draft invoices from contracts automatically
- Single or bulk approval before anything is final
- QR-coded invoices with the ZATCA response visible on the sales list
Collections posted straight to the books
Receive payments against contracts by cash, cheque or bank transfer, adjust advances, and post to the general ledger by cost centre, with no re-entry by the accounts team.
- Cash, cheque or bank, including bank charges
- Advance adjustment and cost-centre tagging
- Collection-due and penalty reports to chase what's outstanding
Keep Every Car Legal, Serviced and Earning
Expired paperwork and missed services take cars off the road. BizMagnet tracks both, along with every status change, odometer reading and workshop visit.
Document & Expiry Tracking
Istimara, insurance, inspection and battery dates on every vehicle. Iqama, visa and licence dates on every driver. Tamm expiry on every contract. You set how many days ahead each reminder appears on the dashboard.
Service Schedules by KM or Time
Define service types that fall due by mileage, by months, or both. The dashboard compares them with each car's latest odometer reading.
Workshop In & Out
Send cars to the workshop with KM out and expected return, record the work and the invoice on return, and report on cars still under maintenance.
Status, Odometer & Group History
Every status change, odometer correction and group transfer is logged, giving you a full audit trail for each vehicle.
Corporate & Long-Term Leasing
One master contract per company, with a sub-contract for each car. Change drivers, return individual cars and close the agreement when it ends.
Every Charge Traced to a Contract, a Car and the Ledger
Rental companies lose money in the gaps between the counter and accounts. In BizMagnet those gaps don't exist, because every charge and expense carries its own GL account and VAT treatment.
- 1Define your cost elementsFines, delivery, fuel, insurance or anything else, each with a GL account, a VAT rule and an option to include it on invoices.
- 2Charge contracts and log vehicle expensesDisbursements go against contracts. Expenses are recorded by vehicle or by group, along with the supplier and VAT.
- 3Post to the general ledgerVouchers are created automatically, so the trial balance, P&L and VAT report always match the rental desk.
From Spreadsheets and Paper to One System
How everyday rental tasks change once they run on BizMagnet.
Questions Rental Operators Ask Us
Still have questions? Our team can walk you through BizMagnet using your own fleet and rate card.
Can we set our own daily, weekly and monthly rates and KM limits?
How are extra kilometres, late returns and damages charged?
Do you support corporate and long-term leasing?
Which expiries does the system track?
How do you handle traffic fines received after the rental?
Are rental invoices ZATCA Phase 2 compliant?
Put Your Whole Fleet on One Screen
Our team will load your vehicles, rate card and open contracts, connect ZATCA, and train your counter staff, so you can go live without disrupting a single rental.
