Separate the government fee from your fee on every transaction.
Visa and Iqama processing, Absher and Muqeem services, air tickets and hotel bookings: your counter handles a lot of money that isn't yours. BizMagnet ERP records your service fee, the pass-through amount and the right VAT on every invoice, and closes the cash drawer with nothing left to chance.
Bill whatever your counter offers, each item with its own price, cost and VAT treatment
Most of the money at your counter isn't yours. Your books should show that.
When a customer pays SAR 900 for a visa, most of it goes straight to the government. If your books record that as revenue, your sales look inflated, your margins look wrong, and your VAT return is exposed.
- A VAT category on every invoice lineStandard-rated service fees and exempt or out-of-scope amounts can sit on the same invoice. Each line carries its own ZATCA tax category and exemption reason.
- Supplier cost recorded on every service saleThe service sales screen records the supplier and the cost of each line, so each ticket or visa shows exactly what you earned.
- ZATCA Phase 2 from the first invoiceQR-coded e-invoices are reported or cleared through BizMagnet's built-in ZATCA integration.
Fee split calculator
Try it- Pass-through amount (no VAT)SAR 650.00
- Your service feeSAR 75.00
- VAT 15% on service feeSAR 11.25
- Customer paysSAR 736.25
- Your actual revenueSAR 75.00 (10.2%)
The example assumes the government amount is a pass-through outside the scope of VAT. The tax category for each item is set in BizMagnet to match your accountant's advice.
From opening the drawer to the manager's sign-off
What a typical day looks like when your front desk, back office and accounts share one system.
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08:30
POS terminals
Counters open on registered terminals
Each staff member works on a registered POS terminal, so every receipt is traced to a person and a counter.
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10:15
Split payment
Walk-ins pay by cash, card or both
Typing jobs and simple services are billed at the POS, and a single receipt can be split across payment methods.
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12:00
Service sales
A family's visas and flights on one invoice
Government fees and service fees are billed on separate lines with their own VAT, the supplier cost is recorded, and passport copies are attached to the invoice.
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14:30
Supplier advance
The airline or consolidator account is topped up
The prepayment is recorded as a supplier advance, so it's tracked against the balance rather than booked as an expense.
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17:00
Corporate billing
A corporate client gets a quote for 40 Iqama renewals
Quotation, proforma for the advance, then invoice on credit. The client's statement and aging stay up to date automatically.
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22:00
Close-cash approval
Cash close, variance check, manager approval
Each counter declares its cash, the variance report flags any difference, and the manager approves the close before the daily cash report is final.
Built for the front desk, the back office and the accountant
Counter & Cash
Busy counters handle a lot of cash. Every riyal is traced to a terminal, a user and a shift.
Registered terminals
Each counter is a registered POS terminal, and sales sync to the ERP in real time.
Split payments
Cash, card, credit and vouchers, combined on a single receipt.
Close-cash approval
Counters declare their cash at day end, and managers review and approve each close.
Variance & daily cash reports
Differences between system and counted cash are flagged by terminal and date.
Billing & VAT
Invoices that show the customer and ZATCA exactly what was government money and what was your fee.
VAT per item & line
Standard, zero-rated, exempt or out of scope, with the ZATCA exemption reason printed where needed.
Service sales with cost
Record the supplier and the cost of each service line to see the margin on every sale.
Attachments on invoices
Keep passport copies, e-tickets and approvals with the invoice they belong to.
ZATCA Phase 2
QR-coded simplified and standard tax invoices, reported or cleared automatically.
Suppliers & Balances
Airlines, consolidators, hotels and portals all hold your money in advance. Know where every balance stands.
Supplier advances
Record top-ups to supplier accounts as advances against what you will buy from them.
Customer advances
Take deposits for packages and group bookings, then settle them against the final invoice.
Multi-currency
Buy in USD or EUR and sell in SAR, with exchange rates on purchases, sales and payments.
Supplier statements & aging
Reconcile what you owe each airline, consolidator or hotel partner.
Corporate Clients
Companies that send you their employees' Iqama renewals, visas and travel all year are your best customers. Manage them properly.
Quotation → proforma → invoice
Quote bulk renewals, take an advance against a proforma, then invoice when the work is done.
Credit, statements & aging
Credit customers get clear statements, and you can see who is overdue.
CRM pipeline
Track leads and deals by stage and value, with tasks and next actions for your sales team.
Contacts & companies
Keep every HR manager and PRO contact in one shared directory.
Reports & Control
See which services, staff and desks actually make money.
Salesman sales & profit
Sales and profit reports by staff member, the basis for fair incentives.
Cost-centre P&L
Tag income and expenses to desks such as visas, ticketing or typing, and read the P&L for each.
VAT report
Output VAT on your fees and input VAT on your purchases, ready for your return.
Automatic ledger
Sales, receipts and payments post to the general ledger, keeping the trial balance current.
Frequently Asked Questions
Q1Can one invoice have both a government fee and our VAT-able service fee?
Yes. On sales invoices each line carries its own VAT type and percentage, so a pass-through government fee and your 15% service fee can sit on the same invoice. Each line is reported to ZATCA with the right tax category and exemption reason.
Q2How do we see our real margin on air tickets?
Use the service sales screen to record the supplier and the cost price of each line. Salesman profit and sales reports then show what you actually earned, not just turnover.
Q3We prepay our airline consolidator. How is that recorded?
Record the top-up as an advance on a payment voucher against that supplier. When you buy against it, the advance is settled, and supplier statements show the remaining balance.
Q4How do we control cash across several counters?
Each counter is a registered POS terminal. At day end, staff close their cash, the variance report highlights any difference, and a manager approves each close before the daily cash report is final.
Q5Do you connect directly to Absher, Muqeem or airline systems?
No. BizMagnet is your billing, accounting and control system. Your staff keep using the government portals and booking systems they use today, and BizMagnet records each transaction's fees, costs, VAT and payments.
Q6Can we handle corporate clients on credit?
Yes. Quote in bulk, issue a proforma for the advance, then invoice on credit. Customer statements and aging analysis show what each company owes and for how long.
Bring your counter, suppliers and accounts onto one system
We'll set up your service list with the right VAT treatment, register your counters, load your corporate clients and connect ZATCA, so you're billing correctly from day one.
