HR Masters

Departments, designations, nationalities and the other lists you choose from on employee records – what each is for and how to maintain them.

On this page: The masters · Add a value · Edit or delete · Review all masters

Masters are the lists you choose from when filling in an employee: departments, designations, nationalities and so on. Setting them up first means every employee record uses the same spelling – and your reports group people correctly.

The HR masters

Master	Used on	Examples
Departments	Employee → Contract; payroll by department; reports	Finance, Sales, Warehouse, HR
Divisions	Employee → Contract	Retail, Wholesale, Projects
Locations	Employee → Contract; payroll by location	Riyadh HQ, Jeddah Warehouse, Dammam Site
Projects	Employee → Contract; timesheets	Tower A, Metro Line 3
Employee Groups	Employee → Contract	Staff, Labour, Management
Designation	Employee → General (job title on payslip)	Accountant, Driver, Sales Executive
Qualifications	Employee → General	Diploma, Bachelor's, Master's
Nationalities	Employee → General; reports	Saudi, Egyptian, Indian, Pakistani
Religions	Employee → General	Muslim, Christian, Other
Marital Status	Employee → General	Single, Married
Sponsor Types	Employee → General	Company, Individual, Transferred
Loan Types	Loan Entry, Loan Request	Salary Advance, Personal Loan
Termination Types	Termination	Resignation, End of Contract, Dismissal
Companies	Captions on payroll print	Your legal entities

All masters work the same way and are shared by all companies.

Add a value

Open the master, e.g. Departments, and click Add Department.
Enter a Code – exactly 3 letters or digits, e.g. FIN or 001. Bizmagnet checks it is free ("Checking availability...").
Enter the Name (English) and Arabic Description – up to 50 characters each.
Click Save.

Pick a code pattern and stick to it – for example short letters for departments (FIN, SAL, WHS) and numbers for nationalities (001, 002…). Codes can't be changed later.

Edit or delete

Edit: click the edit icon next to the name. The code is locked; you can change the names. (Typing an existing code on a new entry also offers to open it for editing.)
Delete: click the delete icon and confirm.

Don't delete values that employees use. Bizmagnet doesn't stop you, and employees who had that value will show an empty field. Rename the value instead.

Review all masters at once

The Master List report shows the codes and names of any master – choose it with the radio buttons, click Refresh, and print or export to Excel. Handy for checking before importing employees.

HR Masters

Departments, designations, nationalities and the other lists you choose from on employee records – what each is for and how to maintain them.

On this page: The masters · Add a value · Edit or delete · Review all masters

The HR masters

Master	Used on	Examples
Departments	Employee → Contract; payroll by department; reports	Finance, Sales, Warehouse, HR
Divisions	Employee → Contract	Retail, Wholesale, Projects
Locations	Employee → Contract; payroll by location	Riyadh HQ, Jeddah Warehouse, Dammam Site
Projects	Employee → Contract; timesheets	Tower A, Metro Line 3
Employee Groups	Employee → Contract	Staff, Labour, Management
Designation	Employee → General (job title on payslip)	Accountant, Driver, Sales Executive
Qualifications	Employee → General	Diploma, Bachelor's, Master's
Nationalities	Employee → General; reports	Saudi, Egyptian, Indian, Pakistani
Religions	Employee → General	Muslim, Christian, Other
Marital Status	Employee → General	Single, Married
Sponsor Types	Employee → General	Company, Individual, Transferred
Loan Types	Loan Entry, Loan Request	Salary Advance, Personal Loan
Termination Types	Termination	Resignation, End of Contract, Dismissal
Companies	Captions on payroll print	Your legal entities

All masters work the same way and are shared by all companies.

Add a value

Open the master, e.g. Departments, and click Add Department.
Enter a Code – exactly 3 letters or digits, e.g. FIN or 001. Bizmagnet checks it is free ("Checking availability...").
Enter the Name (English) and Arabic Description – up to 50 characters each.
Click Save.

Pick a code pattern and stick to it – for example short letters for departments (FIN, SAL, WHS) and numbers for nationalities (001, 002…). Codes can't be changed later.

Edit or delete

Edit: click the edit icon next to the name. The code is locked; you can change the names. (Typing an existing code on a new entry also offers to open it for editing.)
Delete: click the delete icon and confirm.

Don't delete values that employees use. Bizmagnet doesn't stop you, and employees who had that value will show an empty field. Rename the value instead.

Review all masters at once

The Master List report shows the codes and names of any master – choose it with the radio buttons, click Refresh, and print or export to Excel. Handy for checking before importing employees.